1. Introduction
Your Party Youth & Students ("YPYS", "we", "us", or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you apply for or maintain membership with us. We operate in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Data Controller
Your Party Youth & Students is the data controller responsible for your personal data. If you have any questions about this policy or how we handle your data, please contact us at:
[email protected]
3. What Personal Data We Collect
We may collect and process the following categories of personal data:
Identity Data: Full name, date of birth, and any preferred name or pronouns.
Contact Data: Email address, and telephone number.
Membership Data: Membership status, date of joining, and any affiliated institution (e.g. university or college).
Special Category Data: As a political organisation, your membership with us constitutes political opinion data under UK GDPR. We process this data on the basis of your explicit consent and our legitimate activities as a not-for-profit political body.
4. How We Collect Your Data
We collect personal data directly from you when you complete our membership application form. Our forms are hosted by Tally B.V., a GDPR-compliant form provider based in the European Union.
5. Purpose and Legal Basis for Processing
We process your personal data for the following purposes:
To assess and process your membership application.
To administer your membership and keep you informed of YPYS activities, events, and campaigns.
To communicate with you about matters relevant to your membership.
To comply with legal and regulatory obligations.
Legal bases: We rely on your explicit consent (Article 9(2)(d) UK GDPR) for processing political opinion data, and our legitimate interests as a political membership organisation.
6. Data Storage and Security
Your data is stored securely within the European Union by Tally B.V., our GDPR-compliant form provider. Access to your personal data is strictly limited to two authorised individuals within YPYS who require it to administer memberships.
We implement appropriate technical and organisational measures to protect your data against unauthorised access, alteration, disclosure, or destruction.
7. Data Retention
Current members: We retain your personal data for the duration of your membership with YPYS.
Former members: Upon the end of your membership, we will delete your personal data within a reasonable timeframe unless we are required by law to retain it.
Unsuccessful or ineligible applicants: If you are ineligible to become a member or your application is unsuccessful, we will delete your information within 2 weeks of receiving it.
8. Age Restrictions
Membership of YPYS is not open to individuals under 16 years of age due to safeguarding requirements. We do not knowingly collect personal data from anyone under 16. If we become aware that we have collected data from a person under 16, we will delete it promptly.
9. Your Rights
Under UK GDPR, you have the following rights:
Right of access: Request a copy of the personal data we hold about you.
Right to rectification: Request correction of inaccurate or incomplete data.
Right to erasure: Request deletion of your personal data in certain circumstances.
Right to restrict processing: Request that we limit how we use your data.
Right to data portability: Request transfer of your data to another organisation.
Right to object: Object to processing based on legitimate interests.
Right to withdraw consent: Withdraw your consent at any time (this will not affect the lawfulness of processing before withdrawal).
To exercise any of these rights, please contact us at
[email protected]
10. Complaints
If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):
Website:
ico.org.uk
Telephone: 0303 123 1113
11. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be communicated to members and published on our website.
